03/2009 — New Foreclosure Rehab Software

Pharaoh will be releasing a new system in April 2009 that will assist builders in working with Lenders and Brokers in renovating and selling foreclosed properties.  It provides a custom Website, robust database for ongoing communication, and search engine optimization.  Please review the frcsoftware flyer attached.  Also, please read the Pharaoh Phacts for the 2nd quarter of 2009 to get an update on what is happening at Pharaoh pharaoh-phacts-newsletter-2nd-quarter-2009.

Contact sales@ibswin.com for further information.

Purchasing Power

Sample ReportsPurchasing Power provides your purchasing department with all the tools they need to fully automate the contracting process. From entering budgets and bids to generating payment schedules this module will assist you with contract preparation and the printing of all the necessary reports and documents. Since it links with the other IBSWIN modules, it shares the common subcontractor, project, phase, and lot information. It provides a simple electronic interface to your accounting software to export your commitments and eliminate redundant data entry. Give your purchasing department the power!

Purchasing Power

Subcontractor Information

Provides master database with all pertinent information on each of the subcontractors and suppliers that you order from. It includes the ability to enter and track license and insurance information and automatically gives you expiration warnings when creating new contracts

Budgets Made Easy

Just like your current Excel spreadsheets you can easily enter your on and offsite budgets and even track any revisions. Compare your budgets to bids and to contracts already issued to determine your variances. For off-sites IBSWIN will even create a bid request sheet which can be used to solicit bidding on actual items that have been budgeted.

Bid Entry and Awarding

Enter and revise bids and easily compare them to your budgets to help you determine who to award your contracts to. Awarding a bid is a simple "click of a button" that will transfer the bid information automatically help create your contract documents.

Off-site Contracts & Change Orders

Simple entry of each line pertaining to your offsite contracts and change orders or select them from a predefined list. Generate payschedules, addendums, and/or exhibits. Provides a simple one-screen history of all the contracts and change orders issued to each sub.

Automated On-site Contracts

By entering the bid costs per plan for a specific subcontractor the system will automatically "spread" the cost to each lot and pay point. Saves time and errors. Print pay schedules breaking down your costs by lot and pay point and other contract documents.

Generate, Print, and Edit Option Purchase Orders

Simple interface to Options Plus allows purchasing to view the option orders and generate necessary purchasing reports.

Create and Print other Purchase Orders

Provides you with a simple tool for generating purchase orders and back charges.

Automatic Contract Merge with Microsoft Word

Allows you to easily print boiler plate documents and scopes of work prepared in Microsoft Word.

Available Commitment Reports

  • Contracts, change orders, and purchase orders summarized by project/phase.
  • Purchase order detail by lot.
  • Commitment detail by subcontractor.

Automated Data Interface to Construction Accounting

Currently IBSWIN has interfaces with Sage Timberline, Master Builder, and other accounting systems.

Sample Reports

Options Plus

Sample ReportsOptions Plus assists your salespeople from the moment they sit down with the homebuyer on the initial discussion through the final selection of Options. This system completely automates the intensive and time consuming paper process from start to finish by generating accurate options orders. It even automatically generate purchase orders to your subcontractors, provides your superintendents with immediate updates, and keeps everyone on the same page. The database is comprised of pricing, suppliers, subcontractors, cut-offs, and other vital data which is used to generate orders.

Options Plus

Automated ordering

Auto-generation eliminates Purchase Order typing, and the loss of revenue due to outdated or incorrect pricing or mistakes in calculating.


Allows for “Plan Specific” option pricing so that your salesperson only gets a listing of options specific for each buyer’s plan.

Price Book

All current option prices are maintained on the database. Improving pricing accuracy. Provides professionally printed Price Book.


Auto mark-up feature makes price changes easy and speeds up initial cost and price set up.

Purchase Orders

Automatic generation of Purchase Orders with a push of a button.

Sales Orders

System produces a hard copy Sales Order for customer to sign. This can be tailored to each builder’s requirement.

Management Reports

  • Lot Profit Analysis Summary Report
  • Ordered Option Recap by phase
  • Options Purchased by Subcontractor
  • and many more…

Options Plus greatly increases your staff’s productivity and output capacity. Orders, whether they are customer option orders or supplier purchase orders, are generated in minutes not hours.

The Options Plus system allows your salespeople to spend more time with the home buyers and less time with their calculators – in fact, they won’t even need a calculator anymore.

Sample Reports

Sales Manager Plus

Sample ReportsSales Manager Plus provides the sales and marketing department with the tools to track prospects from the time they visit your models to the time they happily move in. It automates the buyer qualifying process and provides professional looking print-outs and the ability to track every key date in the escrow cycle. It is designed to run in your sales offices and fully automates sales processing and tracking.

Sales Manager Plus

Real-time Communication of Sales Information

Using Microsoft Terminal Services© or Citrix© your sales offices can link through the Internet directly to you corporate database so that sales related information is updated in real-time.

Automated Letter Preparation and Follow-up

Letters and mailings to prospects and / or buyers are tracked and created automatically via a simple mail merge with Microsoft Word. Create as many letters and documents as you need and schedule regular letters for automated processing. You can also print mailing labels with a simple click of a button. In a similar way phone calls can be logged and scheduled so that you never forget to do the necessary follow-up with your homebuyers and prospects.

Mortgage Plan Alternatives

Pre-qualifying a prospect can be done as easily as selecting the right loans from a list of alternatives as setup in IBSWIN. Each loan can be setup with its own rates, terms, and other details as per the loans requirements and restrictions. This includes the ability to setup loan types such as (but not limited to) VA, FHA, Piggyback, and Interest Only.

Pre-qualifying Reports

Track valuable information about the quality of each prospect by providing amortization schedules and mortgage worksheets for the different programs you offer and show the affordability.

Traffic Tracking & Demographic Analysis

Using a simple traffic screen you are able to enter the traffic information by day and traffic source for each of your communities. Analyze the demographics of your prospects and even buyers by setting up your questionnaires and inputting the responses to generate a comparison of the responses given.

Options Sales Automation

Pre-select options and upgrades for your prospect or buyers from within the sales module. Options can be selected by option category and with the appropriate security options past cutoff cannot be ordered. Enter deposits or payment and print buyer options agreements ready to submit to your purchasing department. As an additional option, Webview uploads the options available in IBSWIN to the internet to allow buyers to pre-select options from home using full color catalogue linked to your website.

Sales Agreement Preparation

Sales and purchase agreements are generated instantly using your established documents using the mail merge feature automatically filling in all the details pertaining to the purchase as entered in to IBSWIN.

Contingency and Escrow Tracking

Sales status tracking is made easy through the escrow status and contingency screens which monitor key dates and activities through the sale process, close of escrow, and buyer move in. Print reports of this key information instantly without the need for time consuming report creation in Excel.

Extensive Sales Management Reporting

All of your weekly and monthly sales reports can be printed at the touch of a button. With real-time updating of information everybody has access to the most current information and with over 40 reports available almost any information can be derived from our database. No more Monday morning fire drills.

Sales Manager Plus is designed to make your sales and marketing department more productive by reducing the amount of redundant data entry, automating a lot of time consuming procedures, and providing all your sales reports with a "push of a button.

Sample Reports

Customer Service Plus

Sample ReportsCustomer Service Plus gives your Customer Service Department the resources necessary to respond to problems quickly and provides the necessary tools to monitor all tasks to completion. It also insures customer satisfaction by enhancing the "Quality Image" of your homebuilding company by providing timely reports, and inquiries, while running on your existing Windows based computer systems.

Customer Service Plus

Homeowner Lot Information

All pertinent homeowner/lot information is stored in one master record for easy access and for future reference to key data.

Walkthrough / Service Requests

All Homeowner Service Requests are entered into the system for accurate records and to ensure important homeowner problems are properly tracked.

Tracks multiple types of service calls to pinpoint quality control problems and improve customer satisfaction.

Homeowner Outstanding / Work Order Report

List all open work orders and tracks by subcontractor/service representatives for work not completed.

Prints all work orders by homeowner.

Work Orders

Prints work orders for subcontractors and service representatives. This eliminates the manual typing effort involved with work orders, which speeds up customer service response time.

Work Order Aging Report

Lists outstanding work orders by subcontractor or service representative and indicates elapsed time since issue date. This provides management with efficiency reporting.

Tracks work orders with the touch of a button, providing a quick update of every customer problem and its status.

Work Order Report

Eliminates need to maintain manual control log.


Tracks subcontractor performance, through analysis of the number of call backs, work order completion, and gives you the ability to isolate problem subcontractors.

Subcontractor Reports

Subcontractor performance analysis gives you the information needed to negotiate more effectively with your subcontractors.

Service Representatives

Track work orders by service representatives.

Performance reporting by service representatives with elapsed time to completion of each work order.

Identify potential problems through analysis of Work Order Aging Report.

Sample Reports