Purchasing Power
March 5, 2009 by ZZadmin123
Purchasing Power provides your purchasing department with all the tools they need to fully automate the contracting process. From entering budgets and bids to generating payment schedules this module will assist you with contract preparation and the printing of all the necessary reports and documents. Since it links with the other IBSWIN modules, it shares the common subcontractor, project, phase, and lot information. It provides a simple electronic interface to your accounting software to export your commitments and eliminate redundant data entry. Give your purchasing department the power!
Subcontractor Information
Provides master database with all pertinent information on each of the subcontractors and suppliers that you order from. It includes the ability to enter and track license and insurance information and automatically gives you expiration warnings when creating new contracts
Budgets Made Easy
Just like your current Excel spreadsheets you can easily enter your on and offsite budgets and even track any revisions. Compare your budgets to bids and to contracts already issued to determine your variances. For off-sites IBSWIN will even create a bid request sheet which can be used to solicit bidding on actual items that have been budgeted.
Bid Entry and Awarding
Enter and revise bids and easily compare them to your budgets to help you determine who to award your contracts to. Awarding a bid is a simple "click of a button" that will transfer the bid information automatically help create your contract documents.
Off-site Contracts & Change Orders
Simple entry of each line pertaining to your offsite contracts and change orders or select them from a predefined list. Generate payschedules, addendums, and/or exhibits. Provides a simple one-screen history of all the contracts and change orders issued to each sub.
Automated On-site Contracts
By entering the bid costs per plan for a specific subcontractor the system will automatically "spread" the cost to each lot and pay point. Saves time and errors. Print pay schedules breaking down your costs by lot and pay point and other contract documents.
Generate, Print, and Edit Option Purchase Orders
Simple interface to Options Plus allows purchasing to view the option orders and generate necessary purchasing reports.
Create and Print other Purchase Orders
Provides you with a simple tool for generating purchase orders and back charges.
Automatic Contract Merge with Microsoft Word
Allows you to easily print boiler plate documents and scopes of work prepared in Microsoft Word.
Available Commitment Reports
- Contracts, change orders, and purchase orders summarized by project/phase.
- Purchase order detail by lot.
- Commitment detail by subcontractor.
Automated Data Interface to Construction Accounting
Currently IBSWIN has interfaces with Sage Timberline, Master Builder, and other accounting systems.
Sample Reports
- Contract
- Budget Contract Comparison Report
- Subcontractor Agreement
- Contracts Summary Report
- Purchase Order Summary Report
- Direct Construction Budget
- Direct Construction Budget vs. Actual
Options Plus
March 4, 2009 by ZZadmin123
Options Plus assists your salespeople from the moment they sit down with the homebuyer on the initial discussion through the final selection of Options. This system completely automates the intensive and time consuming paper process from start to finish by generating accurate options orders. It even automatically generate purchase orders to your subcontractors, provides your superintendents with immediate updates, and keeps everyone on the same page. The database is comprised of pricing, suppliers, subcontractors, cut-offs, and other vital data which is used to generate orders.
Automated ordering
Auto-generation eliminates Purchase Order typing, and the loss of revenue due to outdated or incorrect pricing or mistakes in calculating.
Plans
Allows for “Plan Specific” option pricing so that your salesperson only gets a listing of options specific for each buyer’s plan.
Price Book
All current option prices are maintained on the database. Improving pricing accuracy. Provides professionally printed Price Book.
Prices
Auto mark-up feature makes price changes easy and speeds up initial cost and price set up.
Purchase Orders
Automatic generation of Purchase Orders with a push of a button.
Sales Orders
System produces a hard copy Sales Order for customer to sign. This can be tailored to each builder’s requirement.
Management Reports
- Lot Profit Analysis Summary Report
- Ordered Option Recap by phase
- Options Purchased by Subcontractor
- and many more…
Options Plus greatly increases your staff’s productivity and output capacity. Orders, whether they are customer option orders or supplier purchase orders, are generated in minutes not hours.
The Options Plus system allows your salespeople to spend more time with the home buyers and less time with their calculators – in fact, they won’t even need a calculator anymore.
Sample Reports
- Options Order
- Superintendent Report
- Options Purchase Order
- Options Profit Analysis
- Sales Manual
- Option List Detail Report
- Ordered Options Recap Report
06/2008 — IBSWIN expands its market focus
June 2, 2008 by mikek99
Pharaoh Information Services has expanded its market focus into two (2) other areas that are directly related to our traditional “Production Homebuilder” market. These new markets include:
- Custom Homebuilders
We have created a total solution for custom homebuilders that includes Sage Master Builder, the leading construction software product for small and medium sized homebuilders. In addition, we have created a Web based add-on called MasterView that provides a direct link to homebuyers and subcontractors in similar way that our Webview does for production homebuilders. MasterView provides a direct link to the project and vendor information in MasterBuilder and uses the power of the Internet to improve the daily communication to homebuyers and subcontractors. The initial release of MasterView will be available later in summer 2008. - Service Management
Another related industry that Pharaoh is helping provide solutions is the service contractor market. Rather than actually developing new software and re-inventing the wheel, we are providing assistance to small and medium sized service contract companies find the “right” software solution for their company. We have identified several leading products for this industry and are working with the various software manufacturers and dealers to provide competitive solutions. For small service contractors, especially those using QuickBooks for accounting, we have identified dESCO as a great fit for these types of companies. For medium to larger service management companies that are looking for a complete solution, we provide Sage’s Service Management suite of products as an ideal solution. Contact us at 866-813-0398 or sales@ibswin.com for further information on these solutions.