Purchasing Power
March 5, 2009 by ZZadmin123
Purchasing Power provides your purchasing department with all the tools they need to fully automate the contracting process. From entering budgets and bids to generating payment schedules this module will assist you with contract preparation and the printing of all the necessary reports and documents. Since it links with the other IBSWIN modules, it shares the common subcontractor, project, phase, and lot information. It provides a simple electronic interface to your accounting software to export your commitments and eliminate redundant data entry. Give your purchasing department the power!
Subcontractor Information
Provides master database with all pertinent information on each of the subcontractors and suppliers that you order from. It includes the ability to enter and track license and insurance information and automatically gives you expiration warnings when creating new contracts
Budgets Made Easy
Just like your current Excel spreadsheets you can easily enter your on and offsite budgets and even track any revisions. Compare your budgets to bids and to contracts already issued to determine your variances. For off-sites IBSWIN will even create a bid request sheet which can be used to solicit bidding on actual items that have been budgeted.
Bid Entry and Awarding
Enter and revise bids and easily compare them to your budgets to help you determine who to award your contracts to. Awarding a bid is a simple "click of a button" that will transfer the bid information automatically help create your contract documents.
Off-site Contracts & Change Orders
Simple entry of each line pertaining to your offsite contracts and change orders or select them from a predefined list. Generate payschedules, addendums, and/or exhibits. Provides a simple one-screen history of all the contracts and change orders issued to each sub.
Automated On-site Contracts
By entering the bid costs per plan for a specific subcontractor the system will automatically "spread" the cost to each lot and pay point. Saves time and errors. Print pay schedules breaking down your costs by lot and pay point and other contract documents.
Generate, Print, and Edit Option Purchase Orders
Simple interface to Options Plus allows purchasing to view the option orders and generate necessary purchasing reports.
Create and Print other Purchase Orders
Provides you with a simple tool for generating purchase orders and back charges.
Automatic Contract Merge with Microsoft Word
Allows you to easily print boiler plate documents and scopes of work prepared in Microsoft Word.
Available Commitment Reports
- Contracts, change orders, and purchase orders summarized by project/phase.
- Purchase order detail by lot.
- Commitment detail by subcontractor.
Automated Data Interface to Construction Accounting
Currently IBSWIN has interfaces with Sage Timberline, Master Builder, and other accounting systems.
Sample Reports
- Contract
- Budget Contract Comparison Report
- Subcontractor Agreement
- Contracts Summary Report
- Purchase Order Summary Report
- Direct Construction Budget
- Direct Construction Budget vs. Actual
Sales Manager Plus
March 3, 2009 by ZZadmin123
Sales Manager Plus provides the sales and marketing department with the tools to track prospects from the time they visit your models to the time they happily move in. It automates the buyer qualifying process and provides professional looking print-outs and the ability to track every key date in the escrow cycle. It is designed to run in your sales offices and fully automates sales processing and tracking.
Real-time Communication of Sales Information
Using Microsoft Terminal Services© or Citrix© your sales offices can link through the Internet directly to you corporate database so that sales related information is updated in real-time.
Automated Letter Preparation and Follow-up
Letters and mailings to prospects and / or buyers are tracked and created automatically via a simple mail merge with Microsoft Word. Create as many letters and documents as you need and schedule regular letters for automated processing. You can also print mailing labels with a simple click of a button. In a similar way phone calls can be logged and scheduled so that you never forget to do the necessary follow-up with your homebuyers and prospects.
Mortgage Plan Alternatives
Pre-qualifying a prospect can be done as easily as selecting the right loans from a list of alternatives as setup in IBSWIN. Each loan can be setup with its own rates, terms, and other details as per the loans requirements and restrictions. This includes the ability to setup loan types such as (but not limited to) VA, FHA, Piggyback, and Interest Only.
Pre-qualifying Reports
Track valuable information about the quality of each prospect by providing amortization schedules and mortgage worksheets for the different programs you offer and show the affordability.
Traffic Tracking & Demographic Analysis
Using a simple traffic screen you are able to enter the traffic information by day and traffic source for each of your communities. Analyze the demographics of your prospects and even buyers by setting up your questionnaires and inputting the responses to generate a comparison of the responses given.
Options Sales Automation
Pre-select options and upgrades for your prospect or buyers from within the sales module. Options can be selected by option category and with the appropriate security options past cutoff cannot be ordered. Enter deposits or payment and print buyer options agreements ready to submit to your purchasing department. As an additional option, Webview uploads the options available in IBSWIN to the internet to allow buyers to pre-select options from home using full color catalogue linked to your website.
Sales Agreement Preparation
Sales and purchase agreements are generated instantly using your established documents using the mail merge feature automatically filling in all the details pertaining to the purchase as entered in to IBSWIN.
Contingency and Escrow Tracking
Sales status tracking is made easy through the escrow status and contingency screens which monitor key dates and activities through the sale process, close of escrow, and buyer move in. Print reports of this key information instantly without the need for time consuming report creation in Excel.
Extensive Sales Management Reporting
All of your weekly and monthly sales reports can be printed at the touch of a button. With real-time updating of information everybody has access to the most current information and with over 40 reports available almost any information can be derived from our database. No more Monday morning fire drills.
Sales Manager Plus is designed to make your sales and marketing department more productive by reducing the amount of redundant data entry, automating a lot of time consuming procedures, and providing all your sales reports with a "push of a button.
Sample Reports
- Conforming Mortgage Worksheet
- Prospect Listing
- Traffic Report
- Weekly Sales and Traffic Report
- Weekly Sales and Inventory Report
- Escrow Summary
Scheduler Plus
February 28, 2009 by ZZadmin123
Scheduler Plus is designed to keep scheduling simple. Unlike generic scheduling software, it was specifically created for residential home builders. As a result, much of the complex set-up procedures have been eliminated. The reports were designed by and for construction managers to provide simple and concise information about each home under construction. What makes it even more valuable is its integration with the other modules and its ability to automatically manage and update your option cutoff dates.
Plotting of each lot and plan/elevation
Provides fast and easy set-up of your lot information. Supports both predetermined construction sequence set-up, as well as lot by lot scheduling.
Calendar Set-up
Easy calendar set-up allows you to determine your non-working days. Provides for both standard (Saturday/Sunday) non-working days and other holidays.
Master Schedules
Provides easy one time setup of your construction tasks and the ability tailor it for each construction phase.
Unlimited Task Definition
Depending on the complexity of the product type you are building, you can set up as many tasks as required. Certain tasks can be flagged as "milestone" tasks for management reporting purposes.
Easy Working Schedule Generation
Initial generation of the "working schedule" is fast and easy. Just tell the system the lots you want to schedule, the master schedule you want to use, and the day you want to start construction.
Simplified schedule updates
As you update your schedule on a daily or weekly basis actual the system automatically provides a revised schedule with newly updated dates for the remaining tasks for each lot.
Field Updating via TracTime®
Scheduler Plus even provides updating in the field via TracTime® using pocket PC’s.
Reporting the way you want to see it
The Scheduler Plus system provides many reporting options. You can "condition" the output to print only what you want to see. For example, print only the tasks that affect the plumbing contractor for all the lots.
Scheduler Plus provides your construction department with a valuable tool to communicate the status of construction for management purposes in a fast efficient manner. In addition, by interfacing with the other IBSWIN Modules, option cut-off problems can be greatly reduced.
Sample Reports
11/2008 — Webview Eblast Improvements now available…
December 3, 2008 by mikek99
Pharaoh’s Webview product continues to improve with the specific changes to the Eblast function. You now can attach other documents to these Eblasts, create simplified HTML documents, and modify the Eblast “from” line. The Eblast function is part of InterestView, Webview’s prospect capturing module. In addition, Eblasts can be sent to any IBSWIN prospects, homebuyers, and subcontractors that have a valid Email address.
Especially in this tough homebuilding market, Webview gives you the edge over the competition with better and faster communication with prospects, homeowners, and subcontractors.
2009/09 — Pharaoh Phacts 4th Quarter
October 1, 2008 by mikek99
Please download the latest Pharaoh Phacts to get the update for the 4th quarter 2008. The 12.05 release is still the most current version of IBSWIN, but we have been continually adding new features and fixes. As a Software Support client we recommend running the "Update" at least once per quarter. Please contact us for assistance.
Partnership with Builder 1440
August 25, 2008 by mikek99
Pharaoh is excited to announce its partnership with Builder 1440. As the attached press release states, "Builder 1440 is the leader in providing hosted CRM software functionality for the homebuilding industry". Our goal is to expand Builder 1440’s client base in the Western U.S., while at the same time expanding Pharaoh’s IBSWIN reach to the Eastern U.S. In addition, we hope to work with G1440, Builder 1440’s programming arm, to improve and enhance our overall product offerings.
07/2008 — Pharaoh Phacts 3rd Quarter
July 1, 2008 by mikek99
The 12.05 release of the IBSWIN software continues to improve. Please make sure your company has updated to this latest software version. The main new improvement is the Management Dashboard that provides your management users a quick snapshot of the key performance indicators in weekly sales, option orders, and customer service for all your active projects. Especially, in today’s challenging market, up-to-date information is the key to survival and success.
Also, please feel free to download the latest Pharaoh Phacts for the 3rd Quarter 2008. It is our way of keeping you informed.